Job Details
- Permanent contract
- Part-time for 12hrs per week (suggested Tues, Weds, Thurs 10am-2pm) but some flexibility on working days/hours)
- Hybrid remote/office working
- Salary: £9,048.00 for 12 hours per week (pro rata from £26,390.00)
We are looking for an Office Manager / HR & Finance Administrator to support the smooth running of the office for a team of around 12 employees.
This is a varied, practical role suited to someone who enjoys being in the detail, takes initiative and gets things done. You will take ownership of the Office Manager function in a standalone capacity, working closely with the Managing Director for support and guidance, as well as assisting with human resources and finance-related tasks.
Key Responsibilities (Office Management)
- Oversee the day-to-day running of the office and act as the main point of contact for facilities and suppliers
- Manage health and safety processes, including fire safety, first aid and compliance checks
- Support client meetings, including logistics and preparation of materials
- Manage office supplies and ensure the workplace runs efficiently
- Support wider site management as required
Key Responsibilities (Human Resources)
- Oversee administration of our onboarding, induction and offboarding processes, ensuring a smooth employee experience
- Maintain and update HR policies in our intranet
- Support the implementation of HR initiatives and projects within the organisation
- Maintain accurate and up-to-date employee records and HR systems
- Coordinate staff training and development activities
Key Responsibilities (Accounts)
- Prepare and issue monthly client invoices via Quickbooks
- Assist with month-end tasks
- Update existing reports
- Handle e-mail queries from clients and suppliers regarding invoicing
Requirements & Experience
We are looking for someone with:
- Previous experience in a similar role (essential)
- High level of accuracy and strong attention to detail
- Strong organisation skills
- The ability to able to work independently and to manage time effectively
- Proficient in Microsoft Office, particularly Excel
- Working knowledge of QuickBooks an advantage